Top 7 Cloud Payroll Software in Malaysia

TOP 7 BEST CLOUD PAYROLL SOFTWARE IN MALAYSIA

cloud payroll software

Picture Source: Unsplash

Similar to any other cloud software, cloud payroll software is helpful for businesses when it comes to managing payroll in the least effort possible. All you need is a simple internet connection and a device to cover payroll management. You will be able to access, operate, and have control over all aspects of management in which some (but most) cloud payroll software are seamlessly integrated with other systems like HR, Leave, and Claims!

There are multiple payroll solutions available in the market. But to find the best payroll solution in the midst of many existing payroll software, you will need to compare and see what core features and functions would match your requirements of an efficient cloud payroll software! Here, we have listed 7 powerful cloud payroll software along with their software functionality based on the multiple sites we reviewed from!

Let’s see which cloud payroll software checks what you’re searching for!

(Read similar: Top 5 Cloud Accounting Software in Malaysia)

1. Talenox

Talenox logo

Picture Source: Talenox

Talenox is your perfect Human Resource and Payroll System for small to mid-size companies. The cloud-based payroll software has exceptional user experience – it is so easy to navigate and work with, even non-HR professionals can hop on right away! Talenox even keeps you updated with the latest Employee Act and statutory regulations. That is how you know your business payroll is in compliance with any regulations required by LHDN.

If you’re looking for a lean payroll system, Talenox has a central dashboard for you to manage all your employee profile details, payroll, and employee leave applications while allowing you to integrate with other compatible online tools, like a cloud accounting software and/or a cloud scheduling & time attendance software. Who doesn’t love a strong cloud ecosystem? You can expect accuracy in all your payroll processes as the cloud payroll software runs auto-calculations and auto-syncs all files across all modules. Save time and paperwork with this basic cloud payroll software that is fully localized for SMEs in Malaysia!

More about Talenox:

Packages /
Price Range
Suite Plan
RM40/month for first 5 employees
+ RM8 for each additional active full-time employee
+ RM4 for each additional active part-time employee
Accessibility Employee modules (My Profile, Payslip, Leave)
Multiple access rights
Multiple leave approvers
IntegrationXero - Cloud Accounting Software, Quickbooks Online
Deputy, StaffAny, King of Time
Google Calendar
Security2 Factor Authentication upon log in
ISO 27001 certified
CustomizationStatutory settings on employee profiles for payroll purpose
Working days, working hours and public holidays
Leave types (statutory leave types, annual leave for different groups)
Multi-countrySingapore, Malaysia, Hong Kong, and Others (by request and not localised)
Data for exportingEmployee details and profiles (Excel file)
Payslips (PDF file)
EPF, SOCSO, EIS, PCB (MTD) files for online submissions
Payroll reports
Bank files to online bank portals
Various tax and statutory forms for HR
Built-in calculationFor EPF, SOCSO, EIS, PCB (MTD), HRDF
For YTD amounts - Form EA, Form E, STD2
RecognitionLHDN approved
1st Xero Staff pick app in the region

Get a 30-minutes free assessment on cloud accounting digital transformation with us!

2. Kakitangan

Kakitangan logo

Picture Source: Kakitangan

Get an extra pair of hands and feet to help manage your business’s HR and payroll processes with Kakitangan! Leave all the boring and repeated work to the cloud based payroll software as it runs automated calculations, transactions, and distributions for you. Even when it comes to filling up a form, Kakitangan can fill them up for you by automatically generating important forms to be in tax compliance as required by LHDN.

Time attendance and scheduling are also simplified by Kakitangan whereby employees only need their mobile devices to clock in or out. To check and track these timings, the management can do so with the geolocation feature! Everything is just by your fingertips with this cloud payroll software. Now, can you agree with me that Kakitangan is your literal extra pair of hands and feet for your business?

More about Kakitangan:

Packages /
Price Range
Basic HR Platform /
FREE or Get a custom quote directly from Kakitangan
IntegrationXero - Cloud Accounting Software
SecurityHosted on Amazon Web Services & HTTPS encrypted for data protection
AutomationPayroll calculations
Payslip distributions
Bank transactions to employees
Form generations (Form E and Form EA)
Auto-approval on time attendance records
CustomizationMultiple pre-built payslip templates for E-Payslips
Employee Self-service (ESS)Remote time attendance system for employees using geolocation
Extra AccessibilityMobile App
SupportLive chat
RecognitionLHDN approved

3. HReasily

HReasily logo

Picture Source: HReasily

True to its name, HReasily is your one-stop solution to handling all your HR needs which include payroll, leave, claims, shift scheduling, and time attendance in a single system. They currently cater up to 68,000 companies with its online payroll system being recognized in most of the Southeast Asian countries, hence the support to multi-currency claims by HReasily which is fully integrated into the payroll system.

HReasily is also useful in managing employees because of its integrated leave management and time scheduling system. The cool part? It has a facial recognition feature so your employee can clock in and out quicker than fingerprint scans! Every process in HReasily is integrated seamlessly into the payroll system, so your processes are simultaneously automated within the system. Rest assured that this online payroll software benefits administration in your business with HReasily’s software utilities!

More about HReasily:

Packages /
Price Range
Full Suite (incl. Payroll, Leave, Claim, Time Attendance +Facial Recognition, Scheduling)
RM120
+ RM 4 per employee
*price varies with different customizable packages
IntegrationXero - Cloud Accounting Software
Enterpryze - Accounting & Business Software
Multi-countryThailand, Singapore, Hong Kong, Indonesia, Philippines, Cambodia, Vietnam
Employee Self-service (ESS)Online access to payslips, leave and claims
Remote time attendance system for employees
Extra AccessibilityMobile App
SupportLive chat
RecognitionLHDN approved

4. PayrollPanda

PayrollPanda logo

Picture Source: PayrollPanda

Often called the BEST Cloud Payroll Software in Malaysia, PayrollPanda is used by over 1000 SMEs in Malaysia, and these SMEs range in industries. The local-born and bred cloud payroll software is also known as Malaysia’s leading online payroll system whereby the online payroll system is tailored specifically with Malaysian SMEs in mind. One of its best features lies within the direct integration to various banks in Malaysia, making it convenient for your business to connect any bank account to the payroll system for an easier payroll process. Pay your employees faster with PayrollPanda!

To top it off, PayrollPanda’s monthly fee is much affordable for small businesses. And if you run a larger company (more than 100 employees), PayrollPanda has an Enterprise Pricing package ready for you. The simple payroll system not only handles your payroll needs but also your leave management through a simple eLeave that is linked directly to the payroll system. The eLeave is also automatically recorded to auto-deduct unpaid leave so you can brush manual calculations/work off your hands.

More about Payroll Panda:

Price RangeRM38/month excluding SST
+ RM8 per employee
Integration Xero - Cloud Accounting Software, Quickbooks Online
Maybank, CIMB Bank, Hong Leong Bank, Public Bank, OCBC Bank, RHB Bank
AutomationBank files for payroll submissions
Payments to employees
Payroll deductions of unpaid leave
Monthly form generations (Form A, Form 8A and Form CP34)
Yearly form generations (Form E and Form EA)
Employee Self-service (ESS)Online access to payslips
Apply for leave and view leave allowance
Review or change personal information
ReportingGenerate payroll, payslips, payroll summary, custom reports and forms
RecognitionLHDN approved

5. Swingvy

Swingvy logo

Picture Source: Swingvy

This HR/Payroll software will be your next favorite cloud solution. Swingvy integrates with many other processes like leave management, time and scheduling, claims, payroll, and benefits (such as medical and health insurance). It has all you need in managing the people operations in your business in a single software as it runs with plenty of features.

It is also priced by fee per employee – no additional cost or hidden fees, so save both time and money with this multi-integrated online software that brings plenty of features. With a user-friendly interface, gather your team together to be in sync with all the important information needed. Swingvy’s mobile app is exquisite for employees to stay up to date with their schedule and apply for leave easily. This is efficiency at its finest!

More about Swingvy:

Price RangeRM10/month/person
IntegrationXero - Cloud Accounting Software
DBS Bank, UOB Bank, OCBC Bank, CPF (Singapore), Maybank, CIMB Bank, RHB Bank, Hong Leong Bank, Public Bank
Central Provident Fund (SG), PERKESO, KWSP
Google Calendar, Microsoft Outlook, iCalendarr
CustomizationHuman resources, Leave, Scheduling, and Claims reporting
Leave, Time Scheduling, Claims, and Benefit coverage policies
AutomationStatutory leave calculations, Overtime calculations, Tax filings
Employee Self-service (ESS)Access and manage personal information
Check leave balance
Remote clock-in/out using geofence location
Multi-currencySupports multi-currency on claims
Extra AccessibilityMobile App
SupportLive chat
RecognitionLHDN Malaysia, IRAS (Inland Revenue Authority of Singapore)

Get a 30-minutes free assessment on cloud accounting digital transformation with us!

6. KeyPay

KeyPay logo

Picture Source: KeyPay

The Australian-based cloud payroll software has a big integrated cloud ecosystem that goes from accounting to human resources to workforce management to time attendance. It is an all-in-one software that is perfectly tailored to your business.

KeyPay is none like other – quality assurance is built into the payroll system to ensure accurate records and transactions are being made with the payroll automation in place. And if you’d like to handle payroll manually, you get to choose which payroll task you’d like to automate, leaving administrators with a big room for flexibility. Processing payments just got convenient with KeyPay, there is no need to submit your payroll hastily! 

With KeyPay, you would also be using a lot fewer spreadsheets. Say goodbye to your good friend, Excel, as KeyPay configures reports and journals automatically to the integrated cloud accounting software. There’s a lesser need for document storage if you hop onto KeyPay’s platform.

More about KeyPay:

Packages /
Price Range
Keypay Standard / Keypay Plus
Quoted upon enquiry
IntegrationXero - Cloud Accounting Software, QuickBooks Online, NetSuite, Saasu, Odoo, Agrimaster, FreshBooks
Invoxy, Roubler, Employment Hero, Happy HR, HR Partner, Paytime, EmployeeConnect
Deputy, WageLoch, Tanda, Note It
Beam, Lightspeed Kounta POS, NoahFace, TimeSite Pro, vSure, CashD
CustomizationRule conditions
Pay rate and leave allowance templates
Unique assigned tag conditions
AutomationPayroll calculations, importation of data, reporting and payslip distributions
Employee Self-Service (ESS)Easy access to timesheets, time attendance, payslips, scheduling, bank details, and more
SupportArticles & Support team

7. altHR

altHR

Picture Source: altHR

Launched by Digi, this HR platform aims to help run your business by adapting to the new norm! All features and solutions were built to tackle challenges from the new normal that businesses are now forced to work in. Managers will get fine controls over payroll and complete takeover in managing teams through the interactive digital platform, boosting employee performance in the best way possible. altHR has a simple setup that allows the onboarding of new employees without any complications.

The Xero integrated HR platform enables you to sync the expense claims to your Xero dashboard, giving you instant data in your Xero account! You will get an optimized and effective workflow from this powerful integration with Xero. You will run like a professional employer with altHR.

More about altHR:

Price RangeRM 5/month/person
*altHR Payroll Beta is FREE until further notice
IntegrationXero - Cloud Accounting Software
AutomationPayroll calculations and deductions, Reminders on tasks
CustomizationDashboard look & feel, Templates
Extra AccessibilityMobile app
Employee Self-Service (ESS)Manage and access leave balances
Easy submission for claims
Submission of travel request
Remote time attendance system
RecognitionLHDN approved

The Conclusion

Your complex payroll processes can now be made simple with the help of cloud payroll software. Taking the first step to choosing a payroll system can be a huge dilemma, but once you’ve migrated to the digitalization lifestyle, the administration in your business will be running seamlessly.

Remember, the best cloud payroll software is not about the cheapest plans or about the unlimited payroll features. The best cloud payroll software for your business lies in how well the payroll system is able to work with the conditions of your business every day while simultaneously empowering your management controls as business owners.

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