Similar to any other cloud software, cloud payroll software is helpful for businesses when it comes to managing payroll in the least effort possible. All you need is a simple internet connection and a device to cover payroll management. You will be able to access, operate, and have control over all aspects of management in which some (but most) cloud payroll software are seamlessly integrated with other systems like HR, Leave, and Claims!
There are multiple payroll solutions available in the market. But to find the best payroll solution in the midst of many existing payroll software, you will need to compare and see what core features and functions would match your requirements of an efficient cloud payroll software! Here, we have listed 8 powerful cloud payroll software along with their software functionality based on the multiple sites we reviewed from!
Let’s see which cloud payroll software checks what you’re searching for!
(Read similar: Top 5 Cloud Accounting Software in Malaysia)
Picture Source: Talenox
Talenox is your perfect Human Resource and Payroll System for small to mid-size companies. The cloud-based payroll software has exceptional user experience – it is so easy to navigate and work with, even non-HR professionals can hop on right away! Talenox even keeps you updated with the latest Employee Act and statutory regulations. That is how you know your business payroll is in compliance with any regulations required by LHDN.
If you’re looking for a lean payroll system, Talenox has a central dashboard for you to manage all your employee profile details, payroll, and employee leave applications while allowing you to integrate with other compatible online tools, like a cloud accounting software and/or a cloud scheduling & time attendance software. Who doesn’t love a strong cloud ecosystem?
You can expect accuracy in all your payroll processes as the cloud payroll software runs auto-calculations and auto-syncs all files across all modules. Save time and paperwork with this basic cloud payroll software that is fully localized for SMEs in Malaysia!
More about Talenox:
Packages / Price Range | Suite Plan RM40/month for first 5 employees + RM8 for each additional active full-time employee + RM4 for each additional active part-time employee |
Accessibility | Employee modules (My Profile, Payslip, Leave) Multiple access rights Multiple leave approvers |
Integration | Xero - Cloud Accounting Software, Quickbooks Online Deputy, StaffAny, King of Time Google Calendar |
Security | 2 Factor Authentication upon log in ISO 27001 certified |
Customization | Statutory settings on employee profiles for payroll purpose Working days, working hours and public holidays Leave types (statutory leave types, annual leave for different groups) |
Multi-country | Singapore, Malaysia, Hong Kong, and Others (by request and not localised) |
Data for exporting | Employee details and profiles (Excel file) Payslips (PDF file) EPF, SOCSO, EIS, PCB (MTD) files for online submissions Payroll reports Bank files to online bank portals Various tax and statutory forms for HR |
Built-in calculation | For EPF, SOCSO, EIS, PCB (MTD), HRDF For YTD amounts - Form EA, Form E, STD2 |
Recognition | LHDN approved 1st Xero Staff pick app in the region |
Get your FREE clarity call with demo with our certified Xero advisor on your digital transformation journey NOW !
Picture Source: Kakitangan
Get an extra pair of hands and feet to help manage your business’s HR and payroll processes with Kakitangan! Leave all the boring and repeated work to the cloud based payroll software as it runs automated calculations, transactions, and distributions for you. Even when it comes to filling up a form, Kakitangan can fill them up for you by automatically generating important forms to be in tax compliance as required by LHDN.
Time attendance and scheduling are also simplified by Kakitangan whereby employees only need their mobile devices to clock in or out. To check and track these timings, the management can do so with the geolocation feature! Everything is just by your fingertips with this cloud payroll software. Now, can you agree with me that Kakitangan is your literal extra pair of hands and feet for your business?
More about Kakitangan:
Packages / Price Range | Basic HR Platform / FREE or Get a custom quote directly from Kakitangan |
Integration | Xero - Cloud Accounting Software |
Security | Hosted on Amazon Web Services & HTTPS encrypted for data protection |
Automation | Payroll calculations Payslip distributions Bank transactions to employees Form generations (Form E and Form EA) Auto-approval on time attendance records |
Customization | Multiple pre-built payslip templates for E-Payslips |
Employee Self-service (ESS) | Remote time attendance system for employees using geolocation |
Extra Accessibility | Mobile App |
Support | Live chat |
Recognition | LHDN approved |
Picture Source: HReasily
True to its name, HReasily is your one-stop solution to handling all your HR needs which include payroll, leave, claims, shift scheduling, and time attendance in a single system. They currently cater up to 68,000 companies with its online payroll system being recognized in most of the Southeast Asian countries, hence the support to multi-currency claims by HReasily which is fully integrated into the payroll system.
HReasily is also useful in managing employees because of its integrated leave management and time scheduling system. The cool part? It has a facial recognition feature so your employee can clock in and out quicker than fingerprint scans! Every process in HReasily is integrated seamlessly into the payroll system, so your processes are simultaneously automated within the system. Rest assured that this online payroll software benefits administration in your business with HReasily’s software utilities!
More about HReasily:
Packages / Price Range | Full Suite (incl. Payroll, Leave, Claim, Time Attendance +Facial Recognition, Scheduling) USD12 per employee Start from 7 employees (Total $957.60 annually) *price varies with different customizable packages |
Integration | Xero - Cloud Accounting Software Enterpryze - Accounting & Business Software |
Multi-country | Thailand, Singapore, Hong Kong, Indonesia, Philippines, Cambodia, Vietnam |
Employee Self-service (ESS) | Online access to payslips, leave and claims Remote time attendance system for employees |
Extra Accessibility | Mobile App |
Support | Live chat |
Recognition | LHDN approved |
Picture Source: PayrollPanda
Often called the BEST Cloud Payroll Software in Malaysia, PayrollPanda is used by over 1000 SMEs in Malaysia, and these SMEs range in industries. The local-born and bred cloud payroll software is also known as Malaysia’s leading online payroll system whereby the online payroll system is tailored specifically with Malaysian SMEs in mind. One of its best features lies within the direct integration to various banks in Malaysia, making it convenient for your business to connect any bank account to the payroll system for an easier payroll process. Pay your employees faster with PayrollPanda!
To top it off, PayrollPanda’s monthly fee is much affordable for small businesses. And if you run a larger company (more than 100 employees), PayrollPanda has an Enterprise Pricing package ready for you. The simple payroll system not only handles your payroll needs but also your leave management through a simple eLeave that is linked directly to the payroll system. The eLeave is also automatically recorded to auto-deduct unpaid leave so you can brush manual calculations/work off your hands.
More about Payroll Panda:
Price Range | RM32.30/month excluding SST + RM6.80 per employee |
Integration | Xero - Cloud Accounting Software, Quickbooks Online Maybank, CIMB Bank, Hong Leong Bank, Public Bank, OCBC Bank, RHB Bank |
Automation | Bank files for payroll submissions Payments to employees Payroll deductions of unpaid leave Monthly form generations (Form A, Form 8A and Form CP34) Yearly form generations (Form E and Form EA) |
Employee Self-service (ESS) | Online access to payslips Apply for leave and view leave allowance Review or change personal information |
Reporting | Generate payroll, payslips, payroll summary, custom reports and forms |
Recognition | LHDN approved |
Picture Source: Swingvy
This HR/Payroll software will be your next favorite cloud solution. Swingvy integrates with many other processes like leave management, time and scheduling, claims, payroll, and benefits (such as medical and health insurance). It has all you need in managing the people operations in your business in a single software as it runs with plenty of features.
It is also priced by fee per employee – no additional cost or hidden fees, so save both time and money with this multi-integrated online software that brings plenty of features. With a user-friendly interface, gather your team together to be in sync with all the important information needed. Swingvy’s mobile app is exquisite for employees to stay up to date with their schedule and apply for leave easily. This is efficiency at its finest!
More about Swingvy:
Price Range | Premium: RM10/month/person |
Integration | Xero - Cloud Accounting Software DBS Bank, UOB Bank, OCBC Bank, CPF (Singapore), Maybank, CIMB Bank, RHB Bank, Hong Leong Bank, Public Bank Central Provident Fund (SG), PERKESO, KWSP Google Calendar, Microsoft Outlook, iCalendarr |
Customization | Human resources, Leave, Scheduling, and Claims reporting Leave, Time Scheduling, Claims, and Benefit coverage policies |
Automation | Statutory leave calculations, Overtime calculations, Tax filings |
Employee Self-service (ESS) | Access and manage personal information Check leave balance Remote clock-in/out using geofence location |
Multi-currency | Supports multi-currency on claims |
Extra Accessibility | Mobile App |
Support | Live chat |
Recognition | LHDN Malaysia, IRAS (Inland Revenue Authority of Singapore) |
Picture Source: altHR
Launched by Digi, this HR platform aims to help run your business by adapting to the new norm! All features and solutions were built to tackle challenges from the new normal that businesses are now forced to work in. Managers will get fine controls over payroll and complete takeover in managing teams through the interactive digital platform, boosting employee performance in the best way possible. altHR has a simple setup that allows the onboarding of new employees without any complications.
The Xero integrated HR platform enables you to sync the expense claims to your Xero dashboard, giving you instant data in your Xero account! You will get an optimized and effective workflow from this powerful integration with Xero. You will run like a professional employer with altHR.
More about altHR:
Price Range | RM 5/month/person *altHR Payroll Beta is FREE until further notice |
Integration | Xero - Cloud Accounting Software |
Automation | Payroll calculations and deductions, Reminders on tasks |
Customization | Dashboard look & feel, Templates |
Extra Accessibility | Mobile app |
Employee Self-Service (ESS) | Manage and access leave balances Easy submission for claims Submission of travel request Remote time attendance system |
Recognition | LHDN approved |
Employment Hero is every employer, HR manager and business owner’s superhero — used by over 80,000 businesses globally, supporting more than 750,000 active employees. This all-in-one cloud-based HR and payroll software has plenty of features, providing a more direct, smarter, and easier way for small and medium enterprises to manage their processes.
In fact, Employment Hero is the first HRIS to allow businesses to recruit, hire, onboard, engage, develop, recognise and reward its employees — all without ever leaving your account. For Malaysian businesses, this is one of the most reasonably priced payroll products in the market, with bundle plans including HR if you prefer everything consolidated on one platform.
By automating your payroll processes, Employment Hero helps to save time, energy and resources spent on administrative tasks being done manually, so you can focus on more strategic work for your business. It also helps you reduce the risk of human error — you’ll never have to worry about losing timesheets or leave requests again, because everything is easily accessible and seamlessly stored digitally via the platform.
More about Employment Hero:
Packages / Price Range | Payroll Standard, Payroll Premium RM8/employee/month, RM12/employee/month |
Integration | Xero - Cloud Accounting Software, Quickbooks Online MYOB KeyPay Job Adder Go1 |
Automation | Monthly calculations according to Monthly Tax Deduction (MTD) requirements Statutory calculations Payroll & payment reports Leave accruals and balances Timesheets Induction content (for new employees) |
Extra Accessibility | Mobile app |
Employee Self-Service (ESS) | Electronic timesheets Leave management Time attendance and rostering Personal details Payslips Certifications Policies |
Integrated HR Management | Job application tracking system on various platforms Paperless recruitment and onboarding Reward and recognition features Leave management Performance reviews Asset registration management |
Recognition | IRBM approved |
Your complex payroll processes can now be made simple with the help of cloud payroll software. Taking the first step to choosing a payroll system can be a huge dilemma, but once you’ve migrated to the digitalization lifestyle, the administration in your business will be running seamlessly.
Remember, the best cloud payroll software is not about the cheapest plans or about the unlimited payroll features. The best cloud payroll software for your business lies in how well the payroll system is able to work with the conditions of your business every day while simultaneously empowering your management controls as business owners.
Get your FREE clarity call with demo with our certified Xero advisor on your digital transformation journey NOW !
CALTRiX | Xero Malaysia Gold Partner | Cloud Accounting Service
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