Revolutionizing Your F&B Business with Xero

A comprehensive suite of features specifically tailored to meet the needs of F&B business
Xero for F&B 1

Not Enough Cash Flow?

Struggling with cash flow management for your F&B business?

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Gross Profit Margin Tracking

Finding it challenging to accurately track gross profit margin in your F&B business? This is important for you to manage your sales pricing and raw material costs better.

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3rd Party Integration

Encountering difficulties integrating your F&B business's third-party systems, such as POS and online ordering platforms, with your accounting software?

online accounting software

About Xero

Xero is a global small business platform with 3.95 million subscribers which includes a core accounting solution, payroll, workforce management, expenses and projects. Xero also has an extensive ecosystem of connected apps and connections to banks and other financial institutions helping small businesses access a range of solutions from within Xero’s open platform to help them run their business and manage their finances. For four consecutive years (2020-2023) Xero was included in the Bloomberg Gender-Equality Index. In 2021 and 2022, Xero was included in the Dow Jones Sustainability Index (DJSI), powered by the S&P Global Corporate Sustainability Assessment. Xero is a FIFA Women’s Football partner. Visit for more information.

Top 6 Xero Features Embracing F&B Businesses

a comprehensive suite of features specifically tailored to meet the needs of F&B business

Xero Dashboard

Up to 90 days Cash Flow Projection

Xero helps F&B businesses to access a 30 days cash flow projection at no additional costs (You can upgrade anytime for up to 90 days cash flow projection).


Real-time Financial Reports

F&B Business owners can access into Profit & Loss Account anytime to monitor the gross profit margin to manage your pricing precisely as well as raw materials purchases.

CIMB Bank to Xero

Auto Bank Reconciliation

With automated bank feeds and reconciliation tools, businesses can reconcile transactions quickly and identify discrepancies easily.

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Expense Tracking

Business owners can capture expenses, categorize them, and attach receipts for record-keeping purposes, ensuring accurate expense tracking and financial reporting.

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Integration Hub

seamless integration with third-party systems, including POS system such as Eats365, StoreHub etc and other business applications like Cloud Payroll Software.


Reporting and Analytics

With customizable reports, dashboards, and KPIs, businesses can analyze sales, monitor revenue trends, and make data-driven decisions to drive growth and profitability.

Case Study: The Success of our Client

A Seafood Restaurant based in KL

To illustrate the benefits of Xero accounting software for F&B businesses, let us share with you the case study of a halal certified seafood restaurant.


They are a thriving seafood restaurant located in KL. Before implementing Xero, they were using desktop accounting software to manage its finances. However, as the business grew, the business owner realized the limitation of this approach became increasingly apparent. He could not access financial reports anytime and anywhere before he made an informed decision.


Upon switching to Xero accounting software and engaged CALTRiX as their outsourced accountant, we have worked out a proper Standard-Operating-Procedures for the streamlined accounting processes in order to achieve the true value of cloud accounting, which is accessible to real-time and accurate financial data anytime and anywhere. 


With CALTRiX’s support, they are able to focus more time and energy on delivering exceptional customer experiences while achieving greater financial stability and growth.


By embracing Xero Cloud Accounting Software, the F&B business owner earned remarkable improvement in revenue, gross profit margin, and cost reduction just within the first 18 months. This is because he can now easily make precise business decisions towards growth by leveraging on the financial reports generated by Xero at his fingertips.


This seafood restaurant’s success story serves as a testament to the transformative power of Xero for F&B businesses of all sizes.

Frequently Asked Questions

Xero offers a full-range financial reporting for your businesses anytime any anywhere. With Xero Mobile App, you can access into your Profit & Loss Account immediately to know your current business performance at your fingertips.

Yes, Xero provides real-time visibility into your F&B business's sales and revenue streams. With automated bank feeds and seamless integration with POS systems, Xero enables you to track sales, monitor revenue trends, and analyze performance metrics to make informed decisions and drive profitability.

Xero offers customizable reporting and analytics tools that allow you to analyze sales, monitor revenue trends, and make data-driven decisions tailored to your specific needs. With Xero, you can create customized reports, dashboards, and key performance indicators (KPIs) to track your F&B business's performance effectively.

Xero's scalability renders it a fitting choice for businesses of every size, accommodating their diverse needs and stages of development seamlessly. Whether you're a small café, a medium-sized restaurant, or a large catering company, Xero offers flexible solutions to meet your F&B business's evolving needs and support your growth.

Xero for F&B 2

CALTRiX is a Gold XERO Champion Partner in Malaysia.

Having helped more than hundreds of clients make their transformations, the CALTRiX team is more than familiar with the XERO Cloud Accounting Software in Malaysia and the best ways to maximize its impact on your business.

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